Billover

You can drop in a single file or a whole batch. Billover supports PDF, PNG, and JPEG, so scanned paper, phone photos, and downloaded invoices all work. Bulk upload matters most at month-end, when the pile is biggest. Instead of feeding documents one by one, you dump the whole folder on the page and let the OCR engine handle the sorting and extraction on its own.

The scanner pulls vendor names, dates, amounts, tax, and line items off each document. Line-item support matters because it lets you break an invoice into its actual components rather than logging one lump sum. Everything gets categorized as it's processed, so the output is closer to bookkeeping-ready data than a raw text dump.

Each organization is a separate space with its own subscription, documents, and users. Accountants juggling multiple clients get clean separation without mixing accounts. You invite team members into the organization they need, which keeps access scoped to the right set of books.

Captured expenses land in a review queue, and you approve them with one click. The checkpoint exists so bad scans don't flow straight into your accounting software. A quick human look catches the odd misread total before it becomes a problem in your books.

Approved expenses push directly to Xero or QuickBooks. What does that buy you? It removes a second round of manual entry, and that's where most of the saved time comes from. Once the data is in your accounting tool, it's the same as if you'd typed it, only faster and with fewer typos.

Every organization picks its own plan. The free tier allows 50 document scans a month, Plus allows 200, and Pro allows 500. Higher tiers also process documents faster and allow more users, which matters once several people on your team are uploading and approving at the same time. If you run past your limit, extra scans can be bought in blocks of 20.