Claio.ai
Claio · Productivity · AI Assistant
Claio.ai is a HIPAA-compliant AI scribe and front-desk platform built for clinics. This AI medical scribe listens to a visit, drafts a structured clinical note in seconds, and pushes everything into the practice management software you already run. Clinics can also add an AI receptionist that answers calls after hours or at peak times. It books appointments and texts confirmations. It's aimed at dental and medical practices that want the admin work handled without hiring more staff.
About Claio.ai
What Is Claio.ai
Claio.ai is an AI tool that handles the operational paperwork around patient care, not the care itself. The core product, AI Scribe, records a clinical conversation and turns it into a structured note plus suggested billing codes. A second product, the AI Receptionist, picks up phone calls your team can't get to and books visits on its own.
The team behind it frames the problem plainly: clinics lose hours to charting and miss calls during busy stretches, and most software just tracks that backlog instead of clearing it. Claio's pitch is that it does the work rather than managing it, so notes push into your EMR or PMS and appointments land in your calendar while your team spends less time inside Claio, not more.
Two limits are worth knowing up front. Pricing isn't published. You book a demo and get a quote scoped to your practice size, so you can't self-serve and compare numbers on a pricing page. And the platform is built for healthcare settings. That means dental and medical practices specifically, not freelancers or general note-taking.
Getting Started
- Book a demo or start the 30-day free trial for AI Scribe.
- Connect your practice management software; Claio imports your note templates during onboarding.
- Record a visit, or use dictation, and let the scribe generate a structured note in seconds.
- Review and sign the note, adjust codes if needed, then send it to your PMS in one click.
- Optionally add the AI Receptionist plan to cover calls after hours and during peak times.
Product Information
A quick look at Claio.ai's pricing, supported platforms, and performance.
Best for
The users, tasks, and scenarios where this tool fits best.
Users
- Dental and medical clinics
- Front-desk teams and billers
Tasks
- Ambient clinical documentation
- Medical billing code suggestions
- After-hours call answering
Scenarios
- Back-to-back patient days
- Lunch breaks and peak hours
- Solo or small practices
Key features
Ambient AI Scribe
The scribe listens during the visit and generates a structured clinical note in seconds, which means no typing between patients and no stack of unfinished charts waiting for you after the last appointment. It supports both ambient capture and dictation, and it works across multiple operatories at once. Notes are drafts until a clinician reviews and signs them, so the human stays in the loop.
AI Receptionist
Claio's front-desk product answers calls after hours, during lunch, and at peak times. Copilot mode answers and transcribes the call, then creates a callback task. Want full coverage? Autonomous mode takes the call end to end. It books and reschedules 24/7 with no team intervention.
PMS and EMR Integrations
Claio connects to the practice management software you already use, and the company lists 17+ PMS integrations. Notes push straight into your chart and appointments write to your calendar, which cuts the double-entry that usually follows a visit.
Billing Code Suggestions
The platform suggests medical billing codes alongside the note, drawn from what was actually said in the visit. Billing teams get cleaner starting points instead of incomplete notes to chase down.
Healthcare-Grade Privacy
Claio is HIPAA-compliant and signs a BAA with every practice. Audio isn't stored, PHI is never used to train models, and data stays encrypted end to end. Role-based access covers owners, clinicians, front desk, and billers, with audit logs.
Admin Suite
Beyond the scribe and receptionist, Claio offers patient recall, online booking, digital forms and e-signatures, plus analytics dashboards. These round out the practice, but they're add-ons, not part of the core AI scribe.
Pros and cons
Pros
- Writes structured notes in seconds, which removes most after-hours charting.
- Pushes directly into your PMS or EMR, so there's no copy-paste step.
- HIPAA-compliant with a signed BAA, no audio retention, and no PHI used for training.
- AI Receptionist covers after-hours and peak calls. An autonomous mode handles them 24/7.
- Clinic-level pricing with no per-seat surprises, and a 30-day free trial to test it.
Cons
- No public pricing, so you can't compare costs without booking a demo first.
- Built strictly for dental and medical practices, so it's useless for general note-taking.
- The autonomous receptionist is an add-on, and it isn't available on the base plan.
- No open API, which limits custom integrations for teams that want to build on top of it.
Frequently asked questions
It has two jobs. AI Scribe records a clinical visit and turns it into a structured note with suggested billing codes. AI Receptionist answers phone calls your team can't get to and books appointments. Both feed into your existing practice management software.
Related content
Explore related tools, skills, and articles for Claio.ai.
Claio.ai Alternatives
Swms
Swms AI · Writing · Productivity · BusinessSwms is an AI safety compliance tool that turns a plain description of a job into ready-to-use safety documents. Describe your project, trade, and known hazards, and it writes a safe work method statement, job hazard analysis, safe work procedure, RAMS, or safety data sheet in seconds. It also ships with Oscar, a chat assistant that answers workplace safety questions in any language. Teams in construction, mining, transport, and warehousing use it to cut the paperwork that usually eats into a workday.
Wordly AI Translation
Wordly · Voice & Language · ProductivityWordly AI Translation is a real-time AI translation and captioning platform built for meetings, conferences, and events. It delivers live translation, captions, transcripts, and summaries in more than 60 languages, and attendees join by scanning a QR code or opening a link instead of using dedicated headsets. The platform works with Zoom, Microsoft Teams, Google Meet, and Webex, and it's designed for organizations that want multilingual access without hiring human interpreters for every session. Simple as that.
Rows
Rows (Superhuman) · Productivity · BusinessRows is an AI spreadsheet and data analysis tool that imports live data from more than 50 sources, then lets you work with it using plain language instead of SQL queries or nested formulas. You can pull numbers out of PDFs, connect ad platforms, databases, and bank accounts, and ask the AI to build reports, merge datasets, or set up models that recalculate themselves. It runs in the browser, works like a spreadsheet, and now sits under the Superhuman umbrella.