Doneit

Doneit's structure layer is heavier than a typical to-do app. Cool with that. You group tasks into categories, file categories under folders, then tag, prioritize, and set a status on any item. The free version caps categories at two, which is enough to test the system but tight once real work piles up. Premium removes the cap and adds smart categories, custom attributes, and the other organizing options the developer reserves for paying users.

List, grid, and board. The board view is the kanban layout: each status becomes a column, and you drag tasks across it as work moves. That makes Doneit a real kanban board app, not just a list with checkboxes. Doneit keeps all three views pointed at the same underlying tasks, so switching between them never means re-entering data or maintaining two separate lists that quietly drift apart over weeks of daily use. Premium adds an advanced board and a timeline view, plus list actions and advanced task filters. The point is that the same data reads differently depending on if you're planning the week or clearing today's list.

Every task holds unlimited subtasks, and both tasks and subtasks carry their own notes and links. A project called "move apartment" stops being one line on a list and turns into a tree of small, finishable steps. Notes keep phone numbers or addresses attached to the right item instead of floating in a chat thread. This is the part that makes Doneit a serviceable subtask tracker rather than a flat to-do list.

Sign into one iCloud account and your categories, tasks, and settings stay consistent across iPhone, iPad, Mac, and Apple Watch, which means you can start a task on your phone during a commute and finish reviewing the same board on your Mac at your desk without copying anything between them. Premium adds secure category sharing through iCloud, so a partner or a small team works the same category together. Because it runs on iCloud, there's no second account to create, remember, or lose access to.

Doneit imports existing items from the Reminders and Calendar apps, and it exports tasks and subtasks back into Calendar as events. Siri shortcuts, iOS 18 app shortcuts, Focus filters, Home Screen quick actions, and multiple swipe actions are supported. The app also syncs two ways with the system Reminders app, so reminders you already set don't get stranded.

More than five widgets cover the Home Screen and the Lock Screen, which means today's tasks sit in view without opening the app. The Apple Watch app is independent rather than a mirror of the phone, so you can work through a list straight from your wrist. That's the whole pitch, really.