formsflow.ai

Flow-E takes a written brief and returns a draft form with fields, sections, and basic validation. You refine it by typing instructions or editing the canvas directly. Every public cloud plan also lists an MCP endpoint, which lets an AI assistant connected to your workspace create and adjust forms through the Model Context Protocol. Treat the output as a first pass: field types and conditional logic still need a human check before the form goes live.

The builder covers the parts a real intake form needs: validation, conditional fields, file uploads, signatures, multi-step wizards, and form bundling for related documents. Custom CSS and white-labeling remove vendor branding on paid plans. Forms can be embedded, versioned, and filled offline, which helps field staff working in buildings with poor connectivity.

The BPMN workflow engine follows the 2.0 standard, the same notation Camunda uses, so a process diagram means what a trained analyst expects. You get multi-step approvals, parallel task execution, gateways, and human tasks that wait for a named person or group. Custom Python and JavaScript scripts handle the steps a diagram can't express, such as calling an internal service or calculating a fee.

Decision Model and Notation tables separate business rules from the process diagram. A credit team can change a threshold, add a risk band, or reassign an approval level without redrawing the workflow. That split keeps auditors satisfied because each rule has a visible, testable definition instead of hiding in code or a consultant's notes.

Public cloud, private cloud, and self-hosted options share the same core, so a form definition and BPMN model can move between them. Multi-tenancy gives each department or client its own URL with separate forms, workflows, and analytics. Identity runs on Keycloak, with OpenID Connect, SAML, and OAuth2 support for Active Directory, Azure AD, Okta, or Google Workspace.

All three public cloud plans list REST API access and webhooks, so a submission can trigger work in other systems. Standard connectors cover Google Drive and Slack; enterprise plans add SAP, Salesforce, and SQL or PostgreSQL database connections. Teams with an unusual stack can call the API from a custom script inside the workflow.

Dashboards track submission volume, approval times, and bottlenecks, and the data exports to Tableau or Power BI. Higher plans add sentiment analysis and natural language processing on free-text answers, which helps when a few hundred comments arrive every week. The analytics module runs on Redash in the open source edition.