TimeTK
AfaTech GmbH · Productivity
TimeTK is AI time tracking and attendance software for small European teams. Staff clock in from a phone or kiosk, managers plan shifts, and payroll closes from auditable records.
About TimeTK
What Is TimeTK
TimeTK is a web-based time attendance platform built by AfaTech GmbH for small and mid-sized companies, with a strong focus on German-speaking markets. It works as a workforce management layer that bundles four jobs usually kept in separate tools: clocking in and out, planning shifts, managing absences and overtime, and preparing payroll. Everything runs in a browser, so there's nothing to install on a warehouse PC or a shop tablet.
The product's selling point is the record itself. Clock events and audit entries are append-only, which means a correction adds a new entry instead of overwriting the old one. When a works council or an auditor asks how a February hour got changed, the full history is still there. Data sits on European infrastructure in Germany.
The limits are worth knowing before you commit. Billing starts at five employees, the interface is browser-only with no native iOS or Android app, and the payroll file formats lean heavily on BMD and DATEV conventions. Teams outside Austria and Germany can still export CSV, Excel or PDF, but they'll map wage types themselves.
Getting Started
- Open app.timetk.com and start the 30-day trial. No card is required for the trial.
- Import your employees, either one by one or from a file, then assign roles: employee, team lead, HR, payroll.
- Set the working-time rules for your company, including breaks, overtime thresholds and approval paths.
- Have the team clock in from a phone browser or a shared kiosk, then plan the first week in the shift calendar.
- Close the first period into a snapshot and export it as CSV, Excel or PDF to check that the figures match your payroll runs.
Product Information
A quick look at TimeTK's pricing, supported platforms, and performance.
Best for
The users, tasks, and scenarios where this tool fits best.
Users
- Owners of small service businesses
- HR and office managers
- Bookkeepers and payroll clerks
Tasks
- Replacing paper timesheets and a spreadsheet
- Building a weekly shift plan
- Tracking overtime and leave balances
- Attributing hours to projects or clients
Scenarios
- Preparing German or Austrian payroll
- Mixed on-site and remote teams
- Companies that expect an audit
Key features
Clock In From Any Browser
Employees open a link on a phone, a tablet or a shared wall terminal and get an immediate confirmation. The shared kiosk mode turns an inexpensive tablet into an employee time clock for people who don't carry a work device. Location capture exists but stays off unless you turn it on, and it only records at the moment someone clocks in.
Shift Planning With Conflict Detection
You build the week once, and the plan reacts to what actually happens. Overlapping shifts and double bookings across teams or locations show up before the schedule goes out, shift changes route through manager approval, and approved leave appears directly in the plan.
Absence and Overtime in One Ledger
Leave requests, balances and approvals sit in the same place as attendance, with team coverage visible before a manager says yes. Overtime balances update as events arrive, thresholds warn early, and compensation follows the working-time rules you define.
Snapshot Payroll Export
Closing a period freezes it into a snapshot, and exports run from that snapshot rather than from data that has moved on since. Output covers BMD-style and DATEV-style files, CSV, Excel and PDF, plus an API pull for teams that push data into their own payroll stack.
AI Insights in Plain Language
The AI insights module answers questions typed in ordinary language, such as which team ran the most overtime last month. Answers are composed from deterministic, permission-filtered figures, so the assistant reports what the records say instead of inventing an explanation. It's a paid add-on at €2 per employee per month.
Roles, Permissions and an Audit Trail
Employees, team leads, HR and payroll each see only what their role needs. Clock events and audit entries are append-only: a correction supersedes the original record rather than deleting it, so the history survives review. Everything is hosted on European infrastructure in Germany.
Pros and cons
Pros
- Transparent pricing at €4 per employee per month for the attendance core, with four optional modules at €1 to €2 each, so a team can start small and switch features on later.
- EU hosting in Germany plus an append-only audit log, which answers the data-residency and traceability questions that stall deals in DACH companies.
- Payroll export from a closed snapshot, with DATEV-style and BMD-style files, CSV, Excel, PDF and an API, so the numbers you send match the numbers you reviewed.
- Employees can see their own hours, overtime balance, schedule and leave, which cuts the "how many hours do I have left" conversations.
- The AI layer is fenced off from free invention: answers come from permission-filtered figures, which makes the output usable in a payroll context.
Cons
- The minimum billing of five employees means a two or three person team pays for seats nobody uses.
- There's no native iOS or Android app. Clocking in happens in a browser, which is fine on modern phones but weaker where staff expect an app icon.
- AI insights costs €2 per employee per month on top of the core, and it can only reason over data that was recorded, so gaps in clock events still need manual fixing.
- Payroll file support is centered on BMD and DATEV layouts. Companies on other providers fall back to CSV or the API and do the field mapping themselves.
Frequently asked questions
TimeTK records working time for small and mid-sized companies and turns those records into shift plans, absence balances, overtime figures and payroll exports. For teams comparing time tracking for small business options, it replaces the mix of paper timesheets, spreadsheets and manual corrections that most small teams run on today.
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