Toki: AI Executive Assistant

The headline feature is automated scheduling. You ask Toki to set up a meeting, and like a real assistant it reaches out to the attendees, works through their availability, and finds times that suit everyone. It's an automatic meeting scheduler that runs on chat rather than forms. Toki also offers scheduling links, which work much like Calendly for people who'd rather hand off a public booking page. It's the difference between three emails and one sentence.

Toki doesn't sit passively on your calendar. It architects your daily schedule, weighing deep work against urgent demands, and rearranges blocks so your time goes where it should. The company describes it as thinking ahead rather than just holding events. In practice, that means your agenda gets reshaped before you ask, not after you notice it's a mess.

You can talk to Toki the way you'd talk to a person. Voice notes, screenshots, quick texts, and half-formed requests all get captured and turned into events, to-dos, and reminders. A stray "remind me about the flight tomorrow" is enough for it to find the details and set the alert. That looseness is the point. You don't need clean inputs.

One of the more distinctive touches is the phone call. Say you need a reminder before leaving for a flight, and Toki watches the timing, factors in traffic, and calls you when it's time to go. Think of it as an AI reminder app that escalates when a notification wouldn't be enough. Reviewers have singled this out, with one noting it sets reminders and makes calls, not just pings. For people who tune out app alerts, a ringing phone lands differently.

Toki learns how you work over time. It picks up patterns like preferring no meetings on certain days or blocking out mornings, and builds those into future scheduling without being told each time. The more you use it, the less you have to repeat yourself. The memory feature is part of the paid plans, not the free one.

Toki connects Google Calendar, iCloud, and Outlook, and keeps them in step across your phone, desktop, and browser. It also extends to Apple Watch and Siri, so the assistant is reachable from the devices already on you. One schedule, everywhere, is the promise. The free tier caps sync at three calendars, while the paid tiers allow up to five.